Understanding Cost Centers in Custodia

Overview

Cost centers help your organization track expenses by department, project, or any other internal structure you use for reporting. In Custodia, cost centers can be created and assigned to employees so that all related expenses flow into the correct reporting group.

Where Cost Centers Are Managed

As Admin, you can view and manage cost centers in the Finance and Accounting area of the platform.

Navigation:

Finance and Accounting > Accounting Setup > Cost Centers

This page displays all existing cost centers, including their codes, names, and status.

How to Add a New Cost Center

Follow the steps below to create a new cost center.

1. Navigate to Finance and Accounting > Accounting Setup > Cost Centers. 
2. Select the [+] icon to add a new
3. Enter the required details, such as: 
   • Code
   • Name
   • Active Status 
4. Select green checkmark to Save and add it to your list of active cost centers.

The new cost center will now be available for assignment.

How to Apply a Cost Center to a User

Assigning a cost center ensures that the employee’s expenses are attributed correctly in your reports.

1. Go to Employee Helpdesk and search for the employee. 
2. Open the employee profile and select Edit Profile. 
3. Find the Cost Centers tab. 
4. Select the correct cost center from the list. 
5. Select Save to update the record.

Once applied, all future expenses created by that user will reference the assigned cost center.