Overview

The Employee Benefits section under the Finance & Accounting tab provides finance teams and managers with detailed visibility into how employee benefit budgets are allocated, consumed, and distributed across the organization. This module consists of three specialized reports:

Benefits Utilization
Benefits Transactions
Balance Adjustments

Each report provides a different level of insight and serves a unique purpose in managing employee benefit programs.

Below is a full explanation of the Benefits Utilization report shown in the screenshot

1. Benefits Utilization

The Benefits Utilization report provides a consolidated overview of all employee benefit allocations (such as Meals, Wellness, Equipment, or other custom benefits) and how they are being used during the selected period.

This report helps finance teams:

Track usage across all employees
Identify unutilized or overspent benefits
Review benefit patterns by individual, department, or period
Ensure compliance with company benefit policies

Filtering Options

At the top of the report, managers can apply several filters:

📅 Month Selector

Choose the period you want to review (e.g., 2025 – 12 (Current)).

🔢 Benefit Period Selector

Select the cycle or benefit number (e.g., 2), depending on how benefits are configured in the organization.

👥 User Filter

Switch between:

Used (only employees who spent a portion of their benefits)
All Users (team-wide view of allocated benefits, including those who did not use them)

🔄 Refresh Button

Refreshes the report to reflect the latest financial activity.

⋮ Options Menu

Additional settings depending on the organization’s configuration.

Benefits Table

The main table displays one row per employee and benefit type, making it easy to compare usage.

Columns include:

• Activity Type

The type of benefit assigned (e.g., Meals, Wellness, etc.).

• Employee

Employee name and internal ID (e.g., Phillip Brasco (Client Success) (#101)).

• Employee ID

Numeric internal user ID.

• Monthly Allocation

Benefit amount assigned to the employee for the selected month (e.g., $100.00).

• Amount Used

Total benefit spending by the employee during the selected period.

• Daily Average

Average daily usage of the benefit.

• Over Utilization

Shows overspend beyond the allocated benefit (e.g., $0.00 if the allowance was not exceeded).

This layout gives managers a quick overview of:

who is using their benefits
who isn’t
who may need reminders
where overspending may require intervention

Record Count

At the bottom of the report, a summary line shows how many employee benefit records are displayed (e.g., “3 records are shown”).

2. Benefits Transactions (Overview)

(Not shown in the screenshot, but part of the module)

This report lists every individual transaction made under employee benefits programs.
Use cases include:

Verifying correct categorization
Reviewing employee receipts
Investigating specific purchases
Exporting data for payroll or reimbursement

The table typically includes:

Transaction date
Employee name
Merchant
Amount
Category
Approval status
Linked benefit activity

3. Balance Adjustments (Overview)

This report tracks manual adjustments to employee benefit balances, such as:

Corrections
Admin-issued credits/debits
Retroactive changes
Compensation adjustments

It ensures full auditability and transparency for all benefit-related financial entries.

Summary

The Employee Benefits Reports module gives finance teams complete visibility and control over employee benefits spending. With tools for monitoring usage, viewing transaction-level detail, and tracking balance adjustments, managers can:

Ensure fair benefit distribution
Prevent overspending
Maintain compliance
Validate employee submissions
Improve financial accuracy across the organization

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