Overview
The Subsidiaries page in Custodia allows administrators to manage multiple business entities within their organization.
Each subsidiary can have its own employees, currency, budgets, office location, and assigned Regional Controllers.
Regional Controllers provide an additional level of management by allowing designated employees to oversee specific subsidiaries. This provides admin level access only for the specified subsidiary, all other information remains hidden.
This article explains how to navigate the Subsidiaries page, review subsidiary details, and manage Regional Controllers.
Access the Subsidiaries Page
To Access Subsidiaries:
- Log in to your Admin or Finance account.
- From the left-hand navigation menu, under My Org, select Subsidiaries.
- The page will display the subsidiaries associated with your organization.
Each subsidiary displays key information, including:
| Field | Description |
|---|---|
| Code | Unique code assigned to the subsidiary. |
| Name | Name of the business entity. |
| Status | Current status of the subsidiary. |
| Currency | Currency assigned to the subsidiary. |
| Employees | Number of employees associated with the subsidiary. |
| Budgets | Number of budgets associated with the subsidiary. |
| Management Team | Indicates whether a management team is configured. |
| Office | Assigned office location. |
You can use the Search bar to locate subsidiaries or filter between Staffed, Unstaffed, Archived, and All.
The page also provides options to Export or Import subsidiary information.
Review Subsidiary Details
To review an existing subsidiary:
- Locate the subsidiary in the list.
- Click the subsidiary or select the three-dot menu (⋮) and choose View Details.
- A details panel will open with the following tabs:
| Tab | Description |
|---|---|
| Details | View the subsidiary's code, name, currency, external ID, and office location. |
| Employees | Review employees assigned to the subsidiary, including their status. |
| Controllers | View the subsidiary's management team and assigned Regional Controllers. |
| Budgets | Review budgets associated with the subsidiary, including available, used, and reserved funds. |
| Location | View the subsidiary's office address and contact information. |
To update subsidiary information, select the Edit (pencil) icon in the applicable section.
Manage Regional Controllers
Regional Controllers are designated employees responsible for overseeing specific subsidiaries within an organization.
This functionality is particularly useful for companies operating across multiple regions or business entities, allowing management responsibilities to be assigned at the subsidiary level.
View Regional Controllers
- Open the subsidiary you want to manage.
- Select the Controllers tab.
- Review the assigned Regional Controllers and their current status.
The Controllers tab also displays the subsidiary's Management Team, including its members and ownership information.
Add a Regional Controller
- From the Controllers tab, click the + button.
- Select the employee you want to assign.
- Complete the assignment using the available options.
Once assigned, the employee will appear in the Controllers tab with the Regional Controller designation.
Please Note: Regional Controllers are assigned at the subsidiary level. Their access and available actions depend on their assigned permissions within Custodia.
Manage Existing Subsidiaries
Administrators can manage subsidiary information directly from the Subsidiaries page.
To access additional options:
- Locate the subsidiary you want to manage.
- Click the three-dot menu (⋮) next to its name.
- Select the appropriate action:
- View Details: Open the subsidiary's information.
- Employees: Review employees assigned to the subsidiary.
- Controllers: Review the assigned Regional Controllers.
- Copy ID: Copy the subsidiary's unique identifier.
You can also use the + button in the upper-right corner of the Subsidiaries page to begin creating a new subsidiary.
Need Help?
If you need assistance creating or managing subsidiaries, assigning Regional Controllers, or updating subsidiary information, please contact your Platform Administrator or reach out to support@custodia.ai for assistance.