Overview
A different way to add an Out-of-Pocket expense is to use an existing activity with a pre-approved budget, that is set to allow out of pocket (cash) expense. This allows you to link your Out-of-Pocket expense directly to an activity budget that has already been reviewed and approved.
This article will guide you through how to create a cash expense and explain how it differs from a standard Out-of-Pocket expense.
Currently only available on Custodia Mobile
What Is the Difference Between Cash & OOP Expenses?
Cash Expense - is applied to a specific activity budget that has previously been approved. This allows for an expedited approval process.
Out-of-Pocket Expense - acts a standalone request without any pre-approved activity budget.
How to Create a Cash Expense
Step 1: Find the Activity to apply the expense
Swipe right on the top of the activity panel to allow a cash expense report
Step 2: Add Your Receipt
Start by adding a receipt, notice that the report is assigned to the Activity
Step 3: Confirm Receipt Details
Confirm the details imported from the receipt file
Add the relevant details, similar to regular out of pocket expense, the relevant details will be taken from the original activity
Step 4: Submission
Tap Submit to create your cash expense
You will see a confirmation message and your request will be sent to your Direct Manager for approval.
Frequently Asked Questions
Where does my request go after I submit?
After you create your Cash expense, it will go directly into your reimbursement batch. It is now waiting for review and reimbursement by your Finance team
Can I edit my Cash expense after submitting it?
No, because your cash submission is an expense not a request, the expense will need to removed or edited by your Finance team.
Do I need to attach a receipt?
Yes, all Out-of-Pocket expenses will require a receipt or a receipt unavailable affadavit document attached.
How long does reimbursement take?
Reimbursement timelines vary by company. Your finance team manages this schedule.